The purpose of the rules listed below is to ensure that everything goes smoothly and everyone has a good time during the Napoca Swing Festival. Please take a few minutes to read them before attending the event.
As a participant of Napoca Swing Festival, you agree to the following.
1. General Rules
Check in. This is the first step when attending NSF. On the opening day of the event our staff will welcome you at the registration desk where you will receive useful information, a city map and the event schedule. You will also get a colored sticker corresponding to the dancing level you checked on the registration form when you booked your ticket.
Audition. A quick and easy audition will be held by the teachers after everybody has checked in. This is necessary so that during the workshops every participant will have the chance to dance with partners that share similar dancing skills. It is possible that you will keep, advance or drop a level from the one you initially chose during the registration. This way we try to keep an efficient learning curve for everyone attending NSF.
Wristbands. Right after the audition, every participant will receive a colored wristband according to his/her dancing level. Participants may only attend classes matching their level. You must wear your wristband at all times, until the end of the festival. Not having the wristband on give us the right to restrict your access to the workshops and parties.
Schedule. As a matter of courtesy to our teachers and participants, being on time is a priority for us. If one is more than 5 minutes late after the beginning of the workshops, we might deny his/her access to the class. There might also be situations where slight adjustments of the schedule are necessary for organizational reasons. We reserve the right to change the schedule during the event. If this happens, we will make sure every participant is informed in time through our online and offline communication channels.
Personal belongings. Don’t bring unnecessary luggage to the locations. Please consider where you deposit your personal belongings. NSF is not responsible for any missing objects during the event.
Dance floor. Please choose a pair of dancing shoes that you won’t use outside the dancing floor. We do not authorize any food, drinks, dance talc or metal heels on the dance floor.
Health and safety. Try to be careful with yourself and others. Considering that we will be spending over 3 hours in a salt mine, if you have any medical issues please check with your doctor if there are any contraindications for you entering the mine. We do not take responsibility for any physical injuries or irresponsible exposure during the event.
Transfer to location. The event will happen in the proximity of downtown Cluj-Napoca. Traveling to the location can be done on foot, public transportation or taxi. We do not cover the cost transfer for any of them. The last day of the event (Sunday) will be placed in two different locations outside the city: the Salt Mine Turda and Lavandieri – Suatu. If during registration at the transportation question you opt for “managing on your own”, we will not be able to provide last minute transportation to and from the locations.
Accommodation. We do not provide accommodation at this time, however we can offer you suggestion for places to stay closer to the event location. For Sunday night Lavandieri will provide the outdoor space to sleep in your own tent. If you decide this, please contact us via email: firstname.lastname@example.org
Dress code. We love it when you look good in pictures. T-shirt might be appropriate for workshops and walking through the city, however for the parties we appreciate if you wear proper clothing (shirt, dress, nice pants). Saturday night is all about class and sophistication at the 20’s Themed Party. Proper clothes are mandatory to enter the party. You can get inspired for what to wear from clothes to accessories by checking the Twenties parties on our site.
Video recording and photography. They are welcomed and uncensored during the parties. Feel free to post this type of content on your own social media, tag yourself, share or comment posts by Napoca Swing Festival throughout the event. On the other hand, video recording and photography during workshops is forbidden! You can, however, record the summary shown by our instructors at the end of each course. Please keep the records for your private use, as they justify one’s paid ticket to the festival. Take into account that you might be captured by the NSF official photographer during the event. NSF may use this content (photos, videos) for future promotion or artistic purposes. By participating at our event, you agree that official media files are the sole property of NSF.
2. Payments and Discounts
Payment. Once registered, you have to 2 weeks to proceed with the payment or your registration will be cancelled. In the case of groups, the group leader is responsible for paying the full amount for all members of the group, even if someone withdraws from the event. If you are registering as a group and prefer to pay cash, please contact us for a mutual agreement.
Discounts. Individual discounts are available for WSDC dancers: Advanced get 50% off of the workshop passes (Full Experience and Event Passes) or 50€ off the Party Pass, while All-Stars get a free Event Pass. For group discounts only Full Experience Pass registrations are taken into consideration and there must be at least 10 people in the group. All members of the group get a 10 euro discount each. Groups should be resident in the same city within Romania, or the same country for foreigners. Discounts cannot be combined.
Napoca Westies. You may be considered an active Napoca Westie if for the current year until the date of the event you have subscribed and paid (or will subscribe and pay) for at least two months of classes.
Refunds. For tickets already sold, there are no refunds. If you are unable for any reason to attend the event, you may transfer your registration to another dancer of the same role (leader or follower). You must contact NSF team about the transfer and the person taking your place, via email, phone or Messenger. The replacing dancer must register and pay the difference to the current price to the organizers.
In case the event gets cancelled we will give refunds or find other solutions that suit all parties.
3. Private Lessons
If the schedule allows, during NSF it will be possible to take private dancing lessons from the guest teachers. This option is available exclusively for NSF participants that have registered for a workshop pass or party pass. Lessons cannot be booked directly from the teachers. For more details or booking privates, contact the organizers.
We reserve the rights to amend the above rules.
If, for any reason, we consider one’s presence at the Napoca Swing Festival being offensive or inappropriate for the brand or other participants, we are entitled to withdraw the pass and ask the person to leave the event. No refunds are applied.
Done with regulations. 🙂
Thank you for taking the time to read!
We wish you enjoy your dancing city break!